Programmatic Division Support

Company: Commonwealth of Massachusetts
Location: Boston
Posted on: April 12, 2025

Job Description:

An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!Job Description - Programmatic Division Support (250002ZJ)The Massachusetts Department of Public Health (DPH) Bureau of Substance Addiction (BSAS) is seeking dynamic applicants to fill the role of Programmatic Division Support. This position will coordinate and monitor assigned program activities for their assigned division; review and analyze data concerning programs being implemented by their assigned division; provide technical assistance and advice to assigned division personnel and others; respond to inquiries; and maintain liaison with various agencies as directed.Duties and Responsibilities (these duties are a general summary and are not all inclusive):

• Provides support to their assigned division on all aspects of administrative programmatic tasks related to their assigned division programs, including contract monitoring and coordination of unit meetings.
• Responds to inquiries from division leadership and others in order to provide information concerning programs being implemented by their assigned division.
• Assists BSAS Operations Manager in preparing and responding to Public Records Requests in coordination with BSAS' legal and compliance teams.
• Provides technical assistance and advice to assigned division personnel and others concerning assigned programs in order to exchange information, resolve problems and to ensure compliance with established policies, procedures and standards.
• Coordinates and monitors assigned program activities in order to ensure effective operations and compliance with established standards.
• Attends meetings and conferences; maintains records; and prepares reports.
• Works cross-functionally with other divisions and offices to build relationships and support special projects.
• Supports development, implementation, and tracking progress of division work plans.
• Works with BSAS communications manager to provide programmatic content for press releases, program flyers, division newsletters, and other marketing materials for distribution.
• Collaborates with the BSAS procurement coordinator to coordinate the process for division procurements which includes assisting and overseeing the preparation, distribution, and advertisement of bids for RFRs, RFQs, etc. as assigned by division leadership.
• Prepares materials such as correspondence, reports and memoranda.
• Plans and coordinates events with both internal and external partners as assigned.Required Qualifications:
• Capability to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
• Capable to prepare and use charts, graphs, and tables and to prepare general reports.
• Able to write concisely to express thoughts clearly, and to develop ideas in logical sequence.
• Capacity to exercise discretion in handling confidential information.
• Capability to adjust to varying or changing situations to meet emergency or changing program requirements.
• Skilled in working independently and collaboratively with diverse groups.Preferred Qualifications:
• Aware of the state and federal laws, rules, and regulations governing addiction treatment and of the policies, standards, and guidelines that are best practice for prevention, intervention, treatment, recovery, and harm reduction services.
• Understanding of the organizational structure of the Bureau of Substance Addiction Services, the Department of Public Health, and of other EOHHS agencies and MassHealth offices relevant to the assigned BSAS division.
• Understanding of the law, rules, policies and procedures governing federal grant administration, including but not limited to the Substance Abuse Prevention and Treatment block grant.
• Aware of state accounting and budgetary procedures, including procedures involving ISAs and trust accounts.About the Bureau of Substance Addiction Services:The Mission of the Bureau of Substance Addiction Services (BSAS) is to foster healthy life choices through culturally responsive services that prevent, treat, and promote recovery from substance-related disorders.Our Guiding Principles include:
• Addiction is a chronic disease that can be successfully prevented and treated.
• Eliminating the stigma associated with addiction is essential to our work.
• Substance use disorders affect individuals, families, and communities across the Commonwealth.
• No single treatment is appropriate for everyone and medications are an important element of treatment for many individuals.
• People affected by substance addiction should be treated with dignity and respect.
• The Bureau of Substance Addiction Services acknowledges the history of structural racism in the United States and its impact on health outcomes. The Bureau is committed to improving the quality of life for all Commonwealth residents, focusing on traditionally underserved and underrepresented populations.About the Department of Public Health:The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit .Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.First consideration will be given to those applicants that apply within the first 14 days.MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.Substitutions:I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.Primary LocationUnited States-Massachusetts-Boston-250 Washington StreetJobAdministrative ServicesAgencyDepartment of Public HealthScheduleFull-timeShiftDayJob PostingMar 20, 2025, 7:47:50 AMNumber of Openings1Salary63,031.80 - 90,713.48 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Luciana Hayner Luciana.M.Hayner@mass.gov - 8573981891Bargaining Unit : 06-NAGE - Professional Admin.Confidential : NoPotentially Eligible for a Hybrid Work Schedule : Yes
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Keywords: Commonwealth of Massachusetts, Boston , Programmatic Division Support, Other , Boston, Massachusetts