Business Operations Associate

Company: Beacon Hill Staffing Group
Location: Boston
Posted on: March 20, 2025

Job Description:

Our client, an investment firm located in Boston, is seeking a Business Operations Associate to join their team for 3+ months. The schedule for this role is 9am-6pm, it is fully onsite and compensating $25 an hour. Qualified and interested candidates are encouraged to apply today for immediate consideration!

Take the next step in your career now, scroll down to read the full role description and make your application.

Responsibilities:
Manage the front desk and reception area- answer the main phone line, greet guests and coordinate incoming and outgoing mail
Manage calendars for the conference rooms and resolve any scheduling conflicts
Prepare the office and logistics for external and internal meetings, including managing catering, ensuring meeting rooms are ready, and preparing any audio-visual needs
Ensure the office common areas are neat and professional looking, including emptying the dishwasher, cleaning out and restocking the refrigerators, and keeping the supply area organized and clean
Oversee deliveries, building service requests and building management. Work with the building management team to resolve any office related issues
Assist with preparation for new team members such as scheduling badge appointments, adding meetings to outlook calendars and other onboarding tasks as requested
Assist the team with various business initiatives and projects, such as planning team events and supporting end-of-year events
Coordinate all aspects of domestic/international travel- air, ground, and lodging, and meetings- e.g., meeting rooms, transit etc., and ensure the partners are prepared and have the necessary materials
Track business expenses and prepare expense reports
Utilize effective judgement in handling mail, email, correspondence, confidential material and requests


Qualifications:
2- 4 years relevant experience is preferred but not required
High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Very strong organizational and administrative skills in a fast-paced environment
Ability to manage multiple tasks at once
Excellent attention to detail
High degree of professionalism and interpersonal skills
Comfortable working with databases and entering data with a high degree of accuracy
Strong customer service skills including professional telephone etiquette


Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Boston , Business Operations Associate, Other , Boston, Massachusetts