Senior Payroll Administrator

Company: The Middlesex Corporation
Location: Littleton
Posted on: April 1, 2025

Job Description:

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America's infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.
Position Summary:The Sr. Payroll Administrator is responsible for overseeing and managing the company's payroll function, ensuring accurate and timely processing while maintaining compliance with federal, state, and local regulations. This role requires advanced payroll expertise, strong analytical skills, and the ability to streamline payroll operations. The Sr. Payroll Administrator will also handle payroll compliance matters, tax reconciliations, and reporting while providing leadership within the payroll department.
Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near misses to ensure adherence to our Number One Core Value - Safety, first in everything we do.
• Oversee and process multi-state weekly payroll, ensuring accuracy in check printing, reconciliation, and distribution.
• Review and verify time sheets, wage computations, and payroll records, identifying and resolving discrepancies.
• Manage payroll-related compliance, including employment verifications, garnishments, IRS levies, and prevailing wage reporting.
• Process new hire paperwork and maintain employee records in the payroll system.
• Prepare and distribute weekly labor reports and other payroll-related data as required.
• Oversee payroll tax deposits and reconciliations, ensuring timely and accurate payments.
• Verify attendance, hours worked, pay adjustments, and payroll exemptions, maintaining accurate records.
• Ensure compliance with payroll laws and regulations, proactively addressing any discrepancies or risks.
• Provide payroll-related support to HR and Finance teams, assisting with audits and financial reporting.
  
  
  Qualifications:
  • Minimum of five years of payroll experience, with at least three years in a senior or leadership role.
  • Experience in multi-state payroll processing and familiarity with prevailing wage reporting.
  • Knowledge of Viewpoint software and payroll practices in the construction industry is a plus.
  • Advanced proficiency in Microsoft Excel, including pivot tables, queries, and V-lookups.
  • Experience managing payroll compliance, tax filings, and reporting requirements.
  • Conversational Spanish skills are a plus.
    Necessary Attributes:
    • Ability to adapt to different personalities and management styles.
    • Strong leadership skills with the ability to mentor and guide payroll staff.
    • Excellent problem-solving skills and attention to detail.
    • High level of professionalism, integrity, and discretion in handling confidential payroll information.
    • Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
    • Proactive approach to identifying and implementing process improvements in payroll operations.
    • Dedicated and hardworking with a commitment to accuracy and compliance. We offer our full-time and eligible part time team members a comprehensive benefits package that's among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off. Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.
      
      
      
      
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Keywords: The Middlesex Corporation, Boston , Senior Payroll Administrator, Human Resources , Littleton, Massachusetts