Office Manager

Company: Peloton Group
Location: Boston
Posted on: April 12, 2025

Job Description:

Recognized on the Inc. 5000 fastest growing companies in the US, Peloton is one of the largest and fastest growing professional services firms specializing in Integrated Cloud Solutions for Enterprise Resource Planning, Enterprise Performance Management, Supply Chain Management, Human Capital Management and Big Data and Analytics. Peloton has the vision and connected capabilities to help CFOs, CIOs and business leaders to envision, implement and realize the benefits of digital transformation. Companies that are equipped with the right information, have the know-how, and the enabling technology to consistently leverage analytics will gain a competitive advantage. Our people are recognized as some of the best minds and most committed people in the industry. We believe in quality. We appreciate creativity. We recognize individual contributions, and we place trust in our team members. And---we love what we do.Peloton provides Advisory, Consulting, and Managed services with deep functional and technical expertise specializing in serving clients in the Retail, Manufacturing, Life Sciences, High Tech, Professional Services, and Financial Services industries.We seek a high-energy, organized, proactive, and detail-oriented Office Manager to join the Peloton team. This is a hybrid position that would require 3 days per week (Tuesday, Wednesday, Thursday) onsite at our Boston office located at 99 Summer St. As an Office Manager, you will have responsibility for supporting leaders with critical administrative processes as well as ensuring our office runs efficiently. You will bring a customer-centric approach to both internal and external interactions, making sure that everyone who enters our office experiences top-notch service.Responsibilities:The Office Manager will be managing the daily operations of the Boston office as well as providing support to Peloton's Executives, Finance, and Human Resource teams. Detailed responsibilities include:

• General Office Management:

• Oversee the day-to-day operations and activities of Peloton's headquarter office, as the main point of contact leading operational efficiency and effective communications.
• Ensure office efficiency by maintaining common areas, organizing closets and cabinets, handling correspondence, and overseeing supplies and equipment.
• Manage and maintain office equipment, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
• Act as a point of contact for all visitors both internal and external providing them with top-notch service.
• Administer phone calls, emails, letters, and packages, as well as distribute mail to appropriate parties within the organization.
• Provide leadership to remote office locations by ensuring consistent processes are followed, offices are managed and maintained in a consistent and professional manner.
• Respond to general office inquiries and ensure adherence to company policies.
• Executive Team Support
  • Provide direct administrative support as needed, including scheduling meetings and events, booking travel, mailing and shipping packages.
  • Finance Operations Support
    • Oversee internal corporate card and ensure adherence to expense policy.
    • Organize checks and assist with invoice scanning.
    • Human Resources Support
      • Provide assistance with Onboarding and Training initiatives.
      • Support Analyst level training programs.
      • Act as a point of contact for candidates in regard to onsite interviews in the Boston office location.
      • Assist with candidate travel and logistics (interviewees).
      • Booking travel to United States for international employees.Required Experience & Skills:
        • Bachelor's Degree preferred; Business Administration or equivalent with at least 3 years of experience in office administration or in a similar role.
        • Our ideal candidate will have a customer service mindset with superb written and verbal communication skills.
        • Must have strong time-management skills, organized, and a high attention to detail, as well as an ability to deliver success across a variety of different tasks.
        • Ability to maintain confidentiality of company information.
        • Energetic & vibrant personality, leading with a can-do spirit.
        • Proficiency with office applications specifically; Microsoft Excel, Word and PowerPoint.
        • Fit with Peloton culture and company values: teamwork, innovation, integrity, service, "can-do" attitude, and communicating your ideas.Additional Desired Skills
          • Prior experience working in a Professional Services, Technology, or start-up environment.Compensation:Peloton provides a reasonable range of compensation for roles. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, business needs, and geographic location.
            • Medical, dental, and vision insurance
            • 401K with supporting company match
            • Flexible Spending Program
            • Technical and business skills training
            • Paid holidays and PTOPeloton Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.#LI-BB1#LI-ONSITE
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Keywords: Peloton Group, Boston , Office Manager, Executive , Boston, Massachusetts