Lease Compliance and Operations Manager - Office of Real Estate Management

Company: Commonwealth of Massachusetts
Location: Boston
Posted on: March 29, 2025

Job Description:

An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!Job Description - Lease Compliance and Operations Manager - Office of Real Estate Management (250001JQ)DCAMM'S MissionThe Division of Capital Asset Management and Maintenance (DCAMM) oversees over $2 billion in capital programs and projects, and is responsible for capital planning, project delivery, property acquisitions, dispositions, management, and real estate services for the Commonwealth. DCAMM is the steward of all the Commonwealth's assets, which include 5.5 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet. We are responsible for all real estate activities, including acquisitions, dispositions and leasing, managing over 100 transactions each year.

• We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth's citizens and help achieve a zero-carbon future.
• We are partners with, and advisors to, fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions.
• We support the growth of the Commonwealth's economy and actively engage with private sector partners to make it easier to do business with the Commonwealth.
• We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth.DCAMM is a central agency in implementing several key policy priorities of the Healey-Driscoll Administration, including promoting decarbonization and climate resilience in all state facilities, identifying and facilitating opportunities to repurpose underutilized state property for housing production, and increasing the participation of underrepresented groups in public construction contracting and in the public construction workforce.General Statement of Duties and ResponsibilitiesThe Leasing Unit is responsible for the procurement and management of all leased space for use by more than 100 Commonwealth agencies. Its activity includes planning, issuance of Requests for Proposals (RFPs) for the procurement of new leases, lease negotiation, project management, and lease administration during occupancy. Its mission is to procure space that offers the best value for the Commonwealth, in a fair, open, competitive process.The Lease Compliance and Operations Manager is a critical role responsible for managing and ensuring compliance across an extensive portfolio of all leased properties. This position enhances property oversight, improves lease documentation processes, and ensures adherence to lease terms and obligations. The ideal candidate brings specialized expertise in lease management, property management and oversight, and auditing practices, with a strong focus on mitigating risks and liabilities with a keen eye for detail.Detailed Statement of Duties and Responsibilities
  • Provide dedicated attention to managing the oversight of an extensive portfolio of privately leased properties.
  • Ensure each property receives adequate oversight, including regular inspections, addressing issues proactively in conjunction with the User Agency to maintain operational efficiency and User Agency satisfaction.
  • Create and maintain dedicated lease abstracts for all agreements, enabling accurate tracking of key terms, obligations, and deadlines.
  • Proactively identify and address lease compliance issues, minimizing risks and liabilities across leased facilities.
  • Monitor critical lease dates and conditions, ensuring timely renewals, amendments, and compliance with notice periods.
  • Conduct regular audits of a portfolio of leases to ensure accuracy in charges, compliance with terms, and adherence to budget allocations.
  • Provide targeted expertise in lease compliance and property oversight, complementing the capabilities of existing teams.
  • Establish metrics to evaluate property and lease performance, including financial analysis and operational compliance.
  • Prepare detailed reports on portfolio status, compliance activities, and risk mitigation efforts for senior leadership.
  • Develop and implement policies and procedures to improve lease management practices and efficiencies.
  • Provide supervision of one Lease Compliance Analyst.Preferred Qualifications
    • Proven experience in lease management, property oversight, and real estate compliance, including auditing lease agreements and financial records.
    • Strong analytical skills with expertise in identifying discrepancies, verifying financial data, and ensuring compliance with lease terms.
    • Proficiency in lease auditing practices, including reviewing NNN charges, reconciliations, and tenant and landlord obligations.
    • Excellent organizational and problem-solving skills, with meticulous attention to details.
    • Effective communication and interpersonal skills to collaborate with internal teams, clients, landlords, and external stakeholders during audits and compliance reviews.
    • Knowledge of real estate laws, regulations, and best practices, particularly concerning NNN leases.Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.Substitutions:
    • A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
    • A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
    • A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.
    • A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.Official Title : Program Manager VIPrimary LocationJobJob: Compliance and CertificationAgencyAgency: Division of Capital Asset ManagementScheduleSchedule: Full-timeShiftShift: DayJob PostingJob Posting: Feb 11, 2025, 9:18:51 PMNumber of OpeningsNumber of Openings: 1Salary: 105,000.00 - 125,000.00 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Nancy Daiute - 6176803880Bargaining Unit : M99-Managers (EXE)Confidential : NoPotentially Eligible for a Hybrid Work Schedule : Yes
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Keywords: Commonwealth of Massachusetts, Boston , Lease Compliance and Operations Manager - Office of Real Estate Management, Executive , Boston, Massachusetts