Executive Assistant to CEO

Company: Groupe Insearch
Location: Boston
Posted on: March 27, 2025

Job Description:

Send your resume to with the job id.POSITION: EA to CEOATTRACTIVE FACTORS:

• Number one company in their space - that passion shows up in everyone's performance
• Hybrid - flexibility
• Experience CEO with successful track record
• Close-knit "family" type of team
• A generous paid time off policy and a competitive benefits package that supports the health and well-being of you and your familyRESPONSIBILITIES:
  • Strategic Support & Calendar Management:
    • Manage the CEO's calendar for all professional and occasional personal engagements, balancing priorities and coordinating with key stakeholders to ensure alignment across the company's objectives.
    • Oversee staff's general company calendar, scheduling and coordinating meetings, company-wide commitments, and CEO driven events.
    • Travel Coordination:
      • Coordinate and prepare travel arrangements for the CEO, to ensure smooth and well-organized itineraries for both domestic and international trips, including CEO's routine travel between Boston & NY.
      • Provide on-road support by scheduling transportation, meals, customer events, and more.
      • Meeting Preparation & Follow-Up:
        • Prepare documents, agendas, and briefing materials for meetings.
        • Organize follow-ups to ensure action items are tracked and completed.
        • Communication Management:
          • Manage inbound and outbound communications, including emails and calls, drafting responses, and coordinating all follow-ups as requested.
          • Communicate proactively and transparently with stakeholders, building and maintaining relationships with professional contacts, and facilitating introductions as required.
          • Work closely with the internal communications team to support company events to ensure CEO is fully informed on upcoming events.
          • Personal & Office Organization:
            • Handle personal tasks such as coordinating deliveries, maintaining regular supplies, managing errands, and supporting personal and professional commitments. This will be minimal, but flexibility is needed.
            • Plan and organize team off-sites, company outings, and other events, ensuring seamless logistics while proactively identifying opportunities to further strengthen company culture and enrich staff experiences.
            • Partner with the accounting and business team to manage expenses, ensuring timely processing.
            • Provide back-up assistance for other Executive Assistance as needed.TOP KEYS FOR CLIENT:
              • Strong organizational skills, attention to detail and commitment to quality.
              • At least 10 years high-level executive administrative support with some experience supporting a CEO.
              • Excellent written and verbal communication skills.
              • Strong proficiency with Google Suite as well as solid experience with Microsoft Office suite.
              • Ability to lead and influence without having positional authority.
              • Exceptional interpersonal skills; enthusiastic, self-motivated, calm, and effective under pressure.
              • Highly collaborative and team-oriented.
              • Able to function in a fast-paced environment; can adeptly handle ambiguity.
              • Able to multi-task and manage several calendars.
              • Forward thinking with demonstrated confidentiality.
              • Strong time management and attention to detail.
              • Critical thinking power and excellent judgment; bias toward resolution.
              • Impeccable "follow up" and "follow through" skills.
              • Accountable, responsible, and service oriented.
              • Organizational awareness with the ability to understand and prioritize key people and needs in the organization.
              • Passion for support work.
              • Exceptionally detail-oriented with strong organizational and time-management abilities.
              • Adaptable and resilient, able to handle sensitive and confidential information with the utmost discretion.
              • Strong written and verbal communication skills, with a polished, professional demeanor.
              • Emotional intelligence and exceptional interpersonal skills, able to build and nurture professional relationships.
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Keywords: Groupe Insearch, Boston , Executive Assistant to CEO, Executive , Boston, Massachusetts