Accountant V - Contracts and Procurement

Company: Commonwealth of Massachusetts
Location: Boston
Posted on: March 26, 2025

Job Description:

An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!Job Description - Accountant V - Contracts and Procurement (250002KY)Agency OverviewThe Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth. We are stewards of the Commonwealth's assets, which include 61 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet.

• We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth's citizens and help achieve a zero-carbon future.
• We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions.
• We support the growth of the Commonwealth's economy and actively engage with private sector partners to make it easier to do business with the Commonwealth.
• We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth.DCAMM is a central agency in implementing several key policy priorities of the Healey-Driscoll Administration, including promoting decarbonization and climate resilience in all state facilities, identifying and facilitating opportunities to repurpose underutilized state property for housing production, and increasing the participation of underrepresented groups in public construction contracting and in the public construction workforce.General Statement of Duties and ResponsibilitiesThe Accountant V - Contracts and Procurement will manage all tasks related to executing contracts and advise other members of the contract team in the absence of the manager. The incumbent will need the ability to multitask and deal with both vendors and agency staff. This role often must meet deadlines and resolve ad-hoc situations. This position should have knowledge of procurement laws for Massachusetts, basic accounting skills, and general knowledge of contracts. The incumbent must be able to use software and technology to the fullest, given the large amount of data and files they must coordinate. Experience working in MMARS, the State's financial system is ideal. This position will also provide backup support to the Procurement team as needed to ensure a timely response to requests within the agency.Duties for the Accountant V - Contracts and Procurement include:
  • Processes encumbrances/commitments in the Contract Specialist step in Trimble Connect (formerly eBuilder) for all projects and funding sources, with a focus on maintenance, mechanical, utilities, and fire alarm projects. Monitors multi-year, master maintenance contracts.
  • Processes fixed asset transactions in MMARS for all state buildings and land improvements consistent with Office of the Comptroller requirements. Manages close out process for the fixed assets in MMARS. Monitoring fixed asset reports to ensure MMARS information is accurate and updated.
  • Generates reports as requested for various finance transactions, including GAAP and project information as needed. Completes fixed assets reports required by the Office of the Comptroller.
  • Coordinates assigned contract administration activities for all contracts and related contract documents, to ensure proper compliance with Massachusetts General Laws, rules and regulations. The incumbent also prepares contract documents, performs data entry, obtains approval signatures, and tracks contracts through completion, working primarily in Trimble Connect and in the Massachusetts Management Accounting Reporting System (MMARS). Additionally, the incumbent oversees and assists with contract encumbrance processing and review, analysis and reconciliations, reviews Agency policy and procedures, and internal controls. This position provides technical financial advice to Agency staff and contractors, and assists the unit with monitoring project budgets, funding, related financial transactions and reconciliations.
  • Provides back-up support for the Procurement Unit as needed. Utilizes Operational Service Division state contracts and submits/retrieves bid information in CommBuys.Preferred Qualifications:
    • Experience with contract creation and execution.
    • MMARS experience, ideally with encumbrance creation and modification, creating and updating contracts, and object code classifications.
    • Knowledge of State Procurement Laws, Inter-agency Service Agreements (ISA), and State Comptroller requirements.
    • Ability to successfully work in a hybrid environment and comfortability with changing technology.
    • State fixed asset management.
    • Demonstrated communication skills.
    • Utilized OSD Contracts and CommBuys for procurement of goods and services.
    • Proven ability to work both as an effective individual contributor and as a team member.First consideration will be given to those applicants that apply within the first 14 days.MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) three years must have been in a supervisory, administrative or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.Substitutions:I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.III. A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience and one year of the required (B) experience.*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.NOTE: Educational substitutions will only be permitted for a maximum of one year of the required (B) experience.When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.Official Title : Accountant VPrimary LocationJobJob: Accounting and FinanceAgencyAgency: Division of Capital Asset ManagementScheduleSchedule: Full-timeShiftShift: DayJob PostingJob Posting: Mar 6, 2025, 7:37:33 PMNumber of OpeningsNumber of Openings: 1Salary: 75,773.62 - 110,808.10 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Nancy Daiute - 6176803880Bargaining Unit : 06-NAGE - Professional Admin.Confidential : NoPotentially Eligible for a Hybrid Work Schedule : Yes
      #J-18808-Ljbffr

Keywords: Commonwealth of Massachusetts, Boston , Accountant V - Contracts and Procurement, Accounting, Auditing , Boston, Massachusetts