Stock Plan Administrator

Company: Veeva Systems, Inc.
Location: Boston
Posted on: March 25, 2025

Job Description:

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company - we made history in 2021 by becoming a (PBC), legally bound to balancing the interests of customers, employees, society, and investors.As a company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.Join us in , committed to making a positive impact on its customers, employees, and communities.The RoleVeeva's Equity Team is looking for a hands-on Stock Plan Administrator who will be responsible for the administration of our global equity plans and related SOX compliance, in accordance with Veeva policies and governing rules and regulations. The ideal candidate will be a team player with an analytical mind who can provide careful work product with speed and accuracy.What You'll Do

• Primary role:
• Complete monthly and/or quarterly reporting for SOX purposes
• Conduct required Leave of Absence (LOA) updates in the stock administration system (Equity Edge Online)
• Complete monthly audit of address changes
• Monitor UK CSOP taxation appropriation
• Manually process terminations in our Equity Edge Online platform
• Post equity termination closing statements in Workday
• Conduct daily, weekly, and monthly audits to ensure accuracy and completeness
• Manage China SAFE foreign disbursements
• Retrieve and save international reports for Israeli tax purposes
• Perform blackout list reviews in preparation for trading window closing
• Additional Responsibilities:
• Heavily assist with the annual compensation review grant process
• Assist with administering Veeva's equity programs and ensure that all equity transactions are accurately processed and settled within established timeframes including cross-border tax calculations with an external third-party tax advisor
• Assist with processing daily stock option exercises, Rule 10b5-1 trading plan transactions, and RSU releases, ensuring accurate and timely tax withholding and reporting in compliance with governing rules and regulations, SOX controls, stock plan documentation, and Veeva policies
• Complete scheduled and ad hoc global reporting to meet internal and external compliance requirements including but not limited to analysis of country reporting obligations, 6039 ISO reporting, and payroll reporting
• Generate recurring reports and respond timely to ad hoc requests from business partners
• Assist with preparing equity grant paperwork for approval, processing new equity grants, distributing online grant agreements, and communications grants to new hires
• Create and/or update detailed written procedures as appropriate
• Assist with maintaining database integrity and ensure the accuracy of record keeping of employee and equity data in the stock administration system
• Provide excellent customer service to equity participants at all levels and respond quickly to employee questions in a courteous manner
• Assist with preparing, reviewing, and filing Section 16 reports (e.g., Form 4s) for executive officers and directors
• Assist with annual external auditor walkthrough preparation and completion
• Attend to other duties related to stock administrationRequirements
  • 3+ years stock administration experience or equivalent experience in a multi-national, publicly traded company
  • Experience with equity and HCM administration systems
  • Proficient with navigating through an equity system platform
  • Certified Equity Professional (CEP), Exam Level 1 or working towards it
  • Experience with U.S. federal and state taxation relating to equity compensation and detailed knowledge of global taxation of equity compensation, including cross-border taxation
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong work ethic and ability to work independently
  • Detail-oriented, business-friendly mindset with an ability to accommodate tight deadlines in a fast-paced environment
  • Outstanding analytical, communication, and organizational skillsNice to Have
    • Bachelor degree in Finance or Accounting
    • Experience with E*TRADE from Morgan Stanley's Equity Edge Online platform
    • Experience with Section 16 filings
    • Experience with Workday's HRIS system functionality
    • Ability to analyze data and confirm accuracy and/or outliers that may cause compliance issuesPerks & Benefits
      • Medical, dental, vision, and basic life insurance
      • Flexible PTO and company paid holidays
      • Retirement programs
      • 1% charitable giving programCompensation
        • Base pay: $85,000 - $110,000
        • The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.#LI-RemoteUSVeeva's headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at .
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Keywords: Veeva Systems, Inc., Boston , Stock Plan Administrator, Accounting, Auditing , Boston, Massachusetts